Improving Business Productivity – Part 2

In my last article I showed you how something as simple as changing the way you are checking your email can gain your company back thousands of dollars. Click here to read part 1. In this article we will take a look at another activity that is necessary and can be very productive, but also has the potential to be very counterproductive.

Meetings can be an awesome way for a team to get on the same page, but having too many attending can be a big time waster. Appoint key people to attend, and then fill in the rest of the team. Having the whole department go to a meeting when only a few people are actually needed can take productivity away from not only the people that don’t have to be there but also from the people that do.

To make sure your time is utilized properly, prioritize the meetings that you go to. If there is an annual budget meeting and you are an office manager or an accountant, then you should be there. If the meeting is about the social committee and the annual softball game and you don’t have to be there, then don’t go. If there is an issue you would like addressed, appoint someone who is already attending to table it for you.

If you happen to be the person who is in charge of the meeting, here are a few tips to make sure you and your team have a productive meeting.

 

Restrict time for your meeting to a maximum of one hour.

No electronic devices allowed during the meeting.

Keep to the time specified.

Invite people who need to be there.

Don’t let people work on other things while in your meeting.

Always start a meeting on time, no matter who is late.

 

With these few tips your meetings will become more successful and less time will be wasted. Everyone in the meeting will leave with a feeling of something accomplished or a task they are eager to get started.

In the next article, we will look at another way to improve business productivity.

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